General terms & conditions for workshops, courses, retreats & products
These terms & conditions apply to all activities, events and products which are associated directly with, and offered by, any of Joy Hicklin-Bailey, Tim L angford (referred to as Tim L.), Secret Garden, and Secret Garden Opportunities Ltd
Validity : these terms & conditions are correct at time of writing (January 2016), and may change from time to time. You need to check the current terms & conditions below plus any specific terms that apply to particular courses and products. You can ask for up to date ones or ask specific questions if you wish for certainty, before making a booking.
Cost : see course booking page for details of course fees. Residential course fees can include accommodation in the retreat centre (dorm shared room basis) & breakfast but check each event. Single or twin share accommodation is available at some retreat centres on payment of a supplement. Please check details of what options are provided (accommodation, meals, room type etc) for any course in the drop down boxes and the Description detail of your course booking page, then book what matches your requirements.
Travel : you are responsible for your own travel arrangements to & from the retreat centre or day/weekend non-residential course. Flights to overseas retreat centres are available from most major UK airports are very good value if you book early. Cars are readily available for hire from the destination airport. Please check visa requirements with your travel agent. We are available on the phone or by email to support you in your travel preparation.
Booking : A place can be reserved by paying a deposit or the full course fee, as specified on booking page (see bank details below for details of methods of payment). Detailed ‘joining’ information will be returned to you on booking.
Balance Payment : The full balance is due several weeks prior to the first day of a retreat/ Workshop -please look at specific course information
Discounts : There is usually a discount for early booking – see website or phone for details of when this applies. There are sometimes further discounts for booking multiple events & for paying in full on booking. We also usually offer a discount for both people if two or more people are booking together, where one has never attended a Secret Garden event. Please see course booking page for details.
Delivery : Workshops, courses, retreats & products can be either live face to face or live online. On purchase of an online event or product, you are responsible for ensuring that you have a computer, with a camera and microphone, and good internet access.
Products : The term products refers to items purchased from the website or during a workshop, such as (but not limited to) CDs, DVDs, recordings and livestreams of meditations, inner processes, talks, online events & live face to face ‘in person’ gatherings. These items are sold or provided free of charge on the basis that they are for your own use only, and that Joy Hicklin-Bailey retains copyright. These items are not to be played or shown in public or with anyone else -they are own use only. In purchasing such products, the purchaser agrees that download links are not to be passed on to anyone else, not to family and friends or anyone else. These products are not to be used in your own groups or with your own clients, unless you have been trained to do so by Joy Hicklin-Bailey and have Joy Hicklin-Bailey’s written permission to do so. All material is copyright and not to be used or shared elsewhere.
Participant responsibility: All participants take full responsibility for their own safety & psychological well-being & their personal property while travelling & during the the whole of the group, course, retreat or session, & after the completion of the course when undertaking individual practice of what is learned during the course. All participants undertake to keep other participants & all facilitators free from harm & to take full responsibility for all choices & experiences during and after a course.
If I have any transmittable disease of any kind, I agree to tell any person this could affect & all anyone I am in contact with who does not know about it and to protect them from all possible harm. I agree to practice careful hygiene practices at all times during this course and that, if I don’t, I take full responsibility for all consequences. I agree to co-operate fully with any government guidelines with regard to transmittable disease and to fulfil the requirements of the facilitators, including lateral flow tests and/or pcr tests if required, with regard to hygiene and safety. I absolve Joy Hicklin-Bailey and Tim Langford, all venues used, Mayfaire, Secret Garden & Secret Garden Opportunities Ltd from any responsibility for what occurs during or as a result of any contact with another, physical or otherwise, & of any kind, on this course. I understand that if it is my own responsibility to find medical information, advice & treatment where appropriate and that Joy Hicklin-Bailey and Tim Langford, all venues used, Mayfaire, Secret Garden and Secret Garden Opportunities Ltd are not responsible for that and cannot advise me about it as everyone’s medical history and personal circumstances and choices are different and a matter for individual responsibility. Anything that may or may not take place must therefore be considered as a matter of personal choice between consenting adults of legal age & can never be contracted for, nor be the subject of a request to be contracted for nor be the subject of a request for compensation in any way whatsoever. Where relevant, all participants are required to respect the boundaries and agreements related to their specific course and other participants which are designed for everyone’s safety and are fully explained at the beginning of the event.
Joy Hicklin-Bailey, Tim L, Secret Garden, Secret Garden Opportunities Ltd & the retreat centre attended, reserve the right to make changes in the itinerary, course content or the accommodation without notice if rendered necessary because of unpredictable situations arising & to refuse to retain a participant in a retreat group if conditions warrant it or if deemed necessary for the comfort or safety of participants, without refund. Joy Hicklin-Bailey, Tim L, Mayfaire, Secret Garden. the retreat centre attended, & Secret Garden Opportunities Ltd, reserve the right to increase the cost of the Retreat / Workshop in the event of rises in accommodation or travel costs or currency fluctuations. Any price increases (which are unlikely) will be kept to a minimum. No responsibility is taken by Joy Hicklin-Bailey, Tim L, Mayfaire, Secret Garden & Secret Garden Opportunities Ltd or any venue used for any loss, accident, damage, injury or irregularity during or after the group, course, retreat or session. Mayfaire & any other residential or non-residential venue used during the group, Joy Hicklin-Bailey, Tim L, Secret Garden and & Secret Garden Opportunities Ltd, do not assume responsibility for participants’ property or welfare during or after the group, course, retreat or session. No responsibility is taken by Joy Hicklin-Bailey, Tim L. , any venue used, Secret Garden or Secret Garden Opportunities Ltd for materials, approaches or structures experienced or learned during a course or employed after a course. Or for the responses a participant or anyone connected with them have during or after a course.
Please understand that courses, meetings, products & retreats provided by Joy Hicklin-Bailey, Tim L, Secret Garden and & Secret Garden Opportunities Ltd, are not intended to be a substitute for personal one to one or couple work where appropriate. This might well be a great supplement to the work in groups, there are no limits to deepening your self-realisations & one to one and couple work and will create this separately in a manner of your choosing, if you need it or consider it appropriate. Such work might well be a great supplement to the work in groups, there are no limits to deepening your self-realisations and one to one and couple work is very helpful for that, and also for support with any issues that become more obvious to you during or after your explorations in the gatherings.
A certain level of maturity, self responsibility and balance, as well as emotional and mental health, is assumed to allow enjoyment and benefit from these gatherings. The emphasis is on beingness, not limits. On silence and stillness, not business and analysis.
The boundary around Secret Garden participation is that socialising or networking for participants outside of groups is not appropriate because of very difficult situations that have arisen in the past, which have been very time and energy consuming, and are often impossible to resolve as the facilitators have not witnessed what has happened and/or been said. This boundary is needed for the sustained well being of all.
The only exceptions to this boundary are if i) people have already known each other as friends, socially, independent of Secret Garden, before participation in any event(s), or ii) met in Secret Garden before 2018 only, and Tim and/or Joy have first confirmed they can be present or iii) an event is arranged at which Tim and/or Joy have first confirmed they can be present, or it is only 2 of these people meeting who met before 2018.
Confidentiality Where the nature of the exploration warrants it, participants will be required to keep all that is shared during a workshop, course or retreat (whether in discussion or as structures) by all other participants and by Joy Hicklin-Bailey and Tim L, as confidential information which is not to be shared outside of that course, retreat or workshop except by Secret Garden with regard to photographic, audio & video material – see Consent section above, and our Privacy Policies. Joy Hicklin-Bailey, Tim L, Secret Garden & Secret Garden Opportunities Ltd accept no responsibility for the consequences of a breach of any such confidentiality, whatever those consequences are.
Insurance: Your personal holiday or event insurance is your own responsibility, is mandatory for any event outside the UK & recommended for events in the UK too. You undertake when booking to provide a photocopy of your current policy when paying your balance for a retreat outside the UK.
Should you decide to cancel your booking, notification must be in writing by registered post to the address below. The full fee will be retained less than 25 weeks before any course or Retreat. We recommend you take out travel or event insurance in good time before that to protect you in case of illness or other unforeseen eventuality.
All monies paid are completely secure, & in the event of us cancelling the workshop for reasons beyond our control you will be fully reimbursed for course fees. Accommodation fees must be claimed from the centre or venue.
Cancellations Fees are non-refundable in the event of cancellation. You can however arrange privately for another person to take your place, if they agree to these terms and conditions, up to one month BEFORE the event you have booked has started, but not after that point and you must make the arrangements directly between each other. In the event of us cancelling the workshop for reasons beyond our control you will – for course fees only, not for any other costs incurred – be fully reimbursed. No responsibility is taken by Joy Hicklin-Bailey, Tim L, Hawkwood, Secret Garden Opportunities Ltd, Mayfaire for any loss, accident, damage injury or irregularity during the group, nor for any negligence, incompetence, omission or error made by any third party supplier of goods, accommodation, venue staff or equipment or food or any course participant. Joy Hicklin-Bailey reserves the right to make changes in the itinerary or to refuse to retain a participant if conditions warrant it or if deemed necessary for the comfort or safety of participants. Joy Hicklin-Bailey, Secret Garden, Tim L. and Secret Garden Opportunities Ltd are not responsible for the consequences, financial or otherwise, of third party negligence, omission or cancellations of accommodation, meals and other services or for a participant’s inability to attend a course.
Your consent about recordings & use of materials: In booking or purchasing, you consent, as part of the terms and conditions you have agreed, to accepting that Secret Garden, Joy Hicklin-Bailey, Tim L. & Secret Garden Opportunities Ltd may make audio recordings & video recordings & take photographs. Filming and photography and audio recordings will be appropriate to the territory we share & always respectful. Any request for full confidentiality with regard to film, audio, livestream, online delivery software such as Zoom, & photography, must be made very clearly by you at the beginning of the course to the main assistant, in writing – passed to Joy and respected as far as possible & we will do our very best to maintain it. You are then solely responsible for staying out of camera and video range. If this written privacy request is not made, we reserve the right to publish such materials without prior reference to participants. You may review & change your choice anytime, but must inform us verbally and in writing of any change immediately. Any photographs you submit to Secret Garden Forums (via wordpress.org) will not be used by us elsewhere, regardless of what type of forum it is.
In participating in a live event and/or Forum, you are consenting to content or transcribed content being used in written material such as a book or blog post. Any life circumstance details and names that can identify anyone will be removed fully before publication. Transcriptions are deleted from volunteer transcriber equipment, by prior agreement, after the work is done, and stored securely, only by Secret Garden, behind firewalls.